General details regarding Vendor & artist Registration

Thank you for choosing Gateway Comic Con as a possible spot on your 2018 tour.  We pride ourselves on offering a professional show with plenty of selling opportunity for our participating vendors.  Due to this, we have a different process and rules than other shows.  Please read the following rules and details before applying.  Links to the applications will be further down.

Application & Juried Process

Gateway Comic Con uses an application process in choosing our vendors and artists for the year, rather than accepting on a first come-first serve basis.  We wish to offer rooms with a variety of different merchandise to our attendees, which in turn offers a better selling chance to everyone.  Sending in the application does not guarantee you a space!

Payment

If accepted, we will send you your paperwork and an invoice for your payment to the e-mail you list on your application.  Payment is done through check or money order to the event company only (Dynamic Midwest Events & Promotions); never with cash or checks made personally to a member of staff.  Paypal will only be used in special cases.  Once you have been accepted and deposit payment has been processed, your space will be reserved for the event.  A 50% minimum payment is required in order to reserve your space.

Cancellation Policy

The following is the return/refund policy for our booth spaces:

  • Cancelling prior to July 31st, 2018: 75% of payment returned
  • Cancelling prior to September 1st, 2018: 50% of payment returned
  • Cancelling from September 1st to October 28th: 0% of payment returned

Jury Selection

We will begin our first period of jury selection from May to June.  All applicants that submit their forms before that date will be considered and contacted by June 30th.  We hope to fill most, if not all of our spaces, by that time.  If there are any remaining spaces after that date, we will do a second round of jury selection and update those dates here.  Anyone who submits an application, even after the spaces are filled, is added to our 2018 show waiting list in case of cancellations.  Please do not e-mail or message regarding availability or openings.  We will contact you directly if any openings occur.


Vendor Registration

Each 10′ x 10′ space is $200 (limit 2 per business).  Pipe and drape, an 8′ table, and small trash can is provided with each space.  Electricity and internet is extra (details will be provided in your acceptance paperwork).  Each business gets 3 badges with their first 10 x 10′ space purchase, and then an additional badge with each additional space purchased (limit 4 total badges per business.)

Rules

Selling Food: Only novelty foods like Pocky, Ramune, and other Japanese snacks and drinks are allowed.  Please do not bring outside food or drink from other restaurants into the venue during the concession stands’ open hours.  Non-Japanese snack and drink sales must be approved by event staff before the event date.

Alcohol: The selling of alcoholic beverages is strictly prohibited.

Adult Materials: While the selling of 18+ items is allowed, we ask dealers to use discretion when displaying these items.  We have a good number of attendees who are under the age of 18, who may or may not be with their guardians.  Only attendees who are 18 years and older may view and purchase these items.

Live Steel Weapons: Only attendees who are 18 years of age or older may hold or purchase live steel weapons at the show.   We do not allow live steel items to be carried in the venue.  If an attendee purchases a live steel item from your company, please inform them to take it to their car or hotel room immediately.

Noise: Please avoid using excessive noise or disruptive behavior to attract attendees to your booth.

Bootlegs: The selling of bootleg merchandise is strictly prohibited.  If there is a complaint or comment regarding a piece of merchandise, we ask you work with our representatives on evaluating if the item is official or bootleg.  If it is a bootleg, we ask your compliance in removing the item from your inventory for the remainder of the event.  Failure to comply may result in ejection from the event without refund.  If a majority of a dealer’s inventory is found to be bootleg, they will be asked to leave the show without refund.

Unlawful merchandise: Items that are deemed illegal for sale in the state of Illinois or in the United States of America are not allowed.

Fan Art and Use of Licensed Characters (In the case of artists requesting a dealer’s booth, or dealers selling art they’ve created in addition to retail stock) – Fan art is allowed at Gateway Comic Con as long as the composition is fully created from scratch.  All fan made works must be original creations in regards to composition and cannot be recreations of another person’s fan-made works, or a show's promotional images.  No items may be sold that contain traced reproductions, screenshots or image captures from shows, comics, manga, etc.  Titles of shows, properties, and their trademarks cannot be used to advertise the merchandise (ie, advertising Deadpool fan art with a sign that contains the name Deadpool or the logo from the franchise).  Official fabric that contain licensed characters and is sold at retail stores such Jo-Anns and Wal-mart may be used in the creation of goods to be sold in the vendor’s room.

CLICK HERE TO APPLY TO BE A VENDOR!


Artist Registration

Each space is $100 (limit one space per artist or artist group).  Pipe and drape, an 8′ table, and small trash can is provided with each space.  Electricity and internet is extra (details will be provided in your acceptance paperwork).  Each space comes with 2 badges (additional badges may be purchased using attendee pricing).

Rules

Fan Art and Use of Licensed Characters – Fan art is allowed at Gateway Comic Con as long as the composition is fully created from scratch.  All fan made works must be original creations in regards to composition and cannot be recreations of another person’s fan-made works, or a show's promotional images.  No items may be sold that contain traced reproductions, screenshots or image captures from shows, manga, etc.  Titles of shows, properties, and their trademarks cannot be used to advertise the merchandise (ie, advertising Deadpool fan art with a sign that contains the name Deadpool or the logo from the show).  Official fabric that contain licensed characters and is sold at retail stores such Jo-Anns and Wal-mart may be used in the creation of goods to be sold in the Artist Alley.

Table Sharing & Proxy Vendors – Table sharing is allowed at Gateway Comic Con between consenting creators as long as the booth space is paid for in full.  We ask that the artist who created their pieces be in attendance at Gateway Comic Con, if possible.  If the artist is attending multiple shows and requires a proxy, friend, or employee to be at the show in their place, we ask that the applying artist send us an e-mail clarifying who their representative(s) will be for our records.  If a representative is selling works made by multiple artists, they need to provide proof they have the consent of the artists to sell their productions.

Adult Materials: While the selling of 18+ items is allowed, we ask artists to use discretion when displaying these items.  We have a good number of attendees who are under the age of 18, who may or may not be with their guardians.  Only attendees who are 18 years and older may purchase or see these items.

Noise: Please avoid using excessive noise or disruptive behavior to attract attendees to your booth.

CLICK HERE TO APPLY FOR AN ARTIST TABLE